Privacy Policy

Space Universities Network collects the following data from its members:

• Name
• Job Title
• Institution/Company
• Email Address
• Institution/Company Staff Information Page (publically accessible)
• Photos and Videos at Space Universities Network organised events. Members will be informed in advance of this data being recorded.

Space Universities Network collects the following data from site users:

• Browser cookies
• Google Analytics

Space Universities Network collects the following data from site users submitting “Contact Us” or “Resource Contribution” forms:

• Name
• Email
• Institution/Company

Our members directly provide Space Universities Network with most of the data that we collect. We collect data and process data when our members:

• Join the network – the information we collect is necessary for membership
• Update their information by contacting us
• Use or view our website via their browser’s cookies
• Submit “Contact Us” online form
• Contribute resources to our resource bank by submitting the online form
• Register for events and activities run by the network

Other website users’ data is collected when users:

• Use or view our website via their browser’s cookies
• Submit “Contact Us” online form
• Contribute resources to our resource bank by submitting the online form

Space Universities Network collects data from our members so that we can:

• Provide members with services including but not limited to:
  • Monthly newsletter
  • Mailing list for network members
  • Workshops and other events
• Maintain accurate and up-to-date membership lists
• Curate a database of high-quality space-themed teaching and learning material
• Analyse the impact and useage of our website
• Optimise our website

This data will be solely used for these purposes. Any additions to this useage will be communicated to our members in advance of the data use.

Space Universities Network collects data from our site users so that we can:

• Analyse the impact and useage of our website
• Optimise our website

Space Universities Network collects data from our site users submitting web forms so that we can:

• Increase membership of our network
• Improve the service we offer
• Curate a database of high-quality space-themed teaching and learning material

Space Universities Network does not share personal data with external organizations beyond what is publicly accessible, such as our public membership list and contributed resources available on our website. The analytics collected through services like Google Analytics are used internally to analyze the impact and useage of our website and are not shared with external parties.

In certain instances, Space Universities Network may share limited data with third parties for specific purposes. This includes sharing relevant information with web developers to maintain and improve the functionality of our website and providing necessary details to institutions hosting events organized by Space Universities Network.

Space Universities Network ensures the secure storage of collected data. Personal data, beyond what is publicly available, is stored in a private and confidential Microsoft Teams environment hosted by the University of Bristol. Access to this data is restricted to the co-chairs, administrator, and teaching associate. The Industry, Resources, and Curriculum subgroup data are securely stored by the respective subgroup members.

A guest speaker list is maintained and stored in a secure JISC file storage system accessible only to logged-in members.

Space Universities Network retains member data used by the network for six months after the member leaves the network. After this period, the data will be deleted unless permission is obtained to continue using the data for the purposes of Space Universities Network.

Space Universities Network would like to keep its members informed about the services we offer and updates through periodic communications, primarily in the form of a monthly newsletter distributed via a mailing list. If you have consented to receive this newsletter, you can always opt-out at a later date by following the unsubscribe instructions provided in the newsletter.

Additionally, Space Universities Network provides a JISC mailing list for our members to communicate with the wider membership. While you may opt out of these emails, please note that access to member-specific resources in the JISC file store requires membership in this list.

Your data will not be shared with third parties for marketing purposes.

Space Universities Network would like to ensure that you are fully aware of all of your data protection rights. Every user is entitled to the following:

• The right to access – You have the right to request Space Universities Network for copies of your personal data. We may charge you a small fee for this service.
• The right to rectification – You have the right to request that Space Universities Network correct any information that you believe is inaccurate. You also have the right to request Space Universities Network to complete information that you believe is incomplete.
• The right to erasure – You have the right to request that Space Universities Network erase your personal data, under certain conditions.
• The right to restrict processing – You have the right to request that Space Universities Network restrict the processing of your personal data, under certain conditions.
• The right to object to processing – You have the right to object to Space Universities Network’s processing of your personal data, under certain conditions.
• The right to data portability – You have the right to request that Space Universities Network transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please use our contact form to get in touch with us.

The Space Universities Network website contains links to other websites. Please note that our privacy policy applies only to our website. If you click on a link to another website, we encourage you to read their privacy policy.

Additionally, Space Universities Network may embed certain webpages within our resource bank. Please be aware that our privacy policy does not apply to these embedded resources.

Space Universities Network keeps its privacy policy under regular review and places any updates on this webpage. This privacy policy was last updated on 20 April 2024.

If you have any questions about Space Universities Network’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact use via our contact form.